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Contact UsCONSTITUTION 2009 / 2010
1. NAME:
The club shall be called
2. OBJECTIVES:
The objectives of the Club shall be, to arrange and provide association football matches, training sessions and social activities for its members in a safe, caring, enjoyable and controlled environment.
3. RULES AND REGULATIONS
(a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to The Hertfordshire Football Association. The Rules and Regulations of the Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
(b) The Club will abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.
4. STATUS OF RULES:
These rules (the Club Rules) form a binding agreement between each member of the Club.
5. CLUB MEMBERSHIP:
(a) Club members shall be those persons listed in the register of members (the Membership Register) maintained by the Club Secretary. The Club register shall be operated and maintained within the legislation laid down by the Information Commissioner under the Data Protection Act.
(b) Any person who wishes to be a member must apply on the Club Membership Application Form. Election to membership shall be at the sole discretion of the Club Management Committee.
(c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
(d) The Football Association and Parent County Association shall be given access to the Membership Register on demand.
(e) Parents of players who’s names appear on the register of members are deemed to be associate members of the club. As associate members of the club parents have full voting rights at AGM and SGM meetings of the club and are eligible for appointment to the management committee.
(f) Coaches appointed by the Management Committee will hold member status.
(g) All members, associate members and coaches will abide by all club rules and policies.
6. CLUB FEES :
Information about the clubs fee structure can be found in a separate document entitles “Club Fees” available from the club secretary.
7. RESIGNATION AND EXPULSION:
(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 3 months in arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
8. CLUB COMMITTEE:
(a) The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary / Minutes Secretary, Child Welfare Officer and a parent representative who is elected at the Annual General Meeting.
(b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Vice Chairperson. The quorum for the transaction of business of the Club Committee shall be three.
(b) The minutes taken at committee meetings shall be circulated to all committee members and a club copy will be filed by the Club Secretary.
(d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.
(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
(f) Save as provided for in the Rules and Regulations of The Football Association and the County Association, to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
9. ANNUAL AND SPECIAL GENERAL MEETING:
(a) The Annual General Meeting (AGM) will be held annually between May and July
(i) receive a report of the activities of the Club over the previous year
(ii) receive a report of the Club’s finances over the previous year
(iii) elect the members of the Club Committee
(iv) consider any other business.
All members will receive a minimum of 28 days written notice inviting them to attend.
(b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 14 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 14 days before the Meeting.
(c) A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known address (by post or other electronic means) written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.
(e) The quorum for an Annual or Special General Meeting shall be not less than 10 members.
(f) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.
10. CLUB TEAMS:
At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team.
11. CLUB FINANCES:
(a) A bank account shall be maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, The Club Vice Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
(b) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objectives of the Club.
(c) The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
(d) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.
12. CLUB POLICIES:
Members are expected to abide by the Club Policies.
Current polices in force are:-
· Code of Conduct for football
· Code of Conduct for coaches
· Code of Conduct for players
· Code of Conduct for team officials
· Code of Conduct for parents / spectators
· Anti Discrimination policy
· Equal Opportunities policy
· Child Protection policy
· Disciplinary / Complaints policy
13. CLUB INSURANCE:
The Clubs holds Public Liability Insurance through its membership and affiliation to the Hertfordshire Football Association.
14. DISSOLUTION:
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.
15. RULE CHANGES:
Any changes to this constitution and its associated policies will be undertaken by the management committee.
Last Updated: 23 June 2009